Privacy Policy

1. Data Controller

Asaas Foundation is the data controller responsible for processing the personal data we receive about you when you contact us, register for courses or events, become a member or make a donation.

2. What Personal Data Do We Process?

We only process the personal data that is necessary to handle your enquiry, registration, payment, membership or donation.

This may include:

• Name.
• Email address.
• Telephone number, if provided.
• Address, if required for administration.
• Membership information.
• Information about courses and events.
• Information about donations and payments.
• The content of enquiries you send to us.
• Technical information when you use our website.

As a general rule, we do not have access to your full payment card details. Payments are processed through the selected payment provider.

3. Why Do We Process Your Personal Data?

We process your personal data for the following purposes:

• To manage registrations for courses and events.
• To administer memberships.
• To receive and register donations.
• To process and document payments.
• To send confirmations and practical information.
• To manage recurring payments, if you have chosen this option.
• To respond to questions, enquiries and complaints.
• To comply with accounting, tax and other applicable legislation.
• To protect our rights and document agreements and payments.

4. Legal Basis for Processing

We process your personal data on the basis of one or more of the following legal grounds under the General Data Protection Regulation:

• Performance of a contract: Where processing is necessary to manage your registration, membership, donation or payment.
• Legal obligation: Where processing is necessary to comply with accounting rules or other legal requirements.
• Legitimate interests: Where processing is necessary for administration, security, documentation or responding to enquiries.
• Consent: Where we have obtained your consent for a specific processing activity.

If processing is based on your consent, you may withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing carried out before your consent was withdrawn.

5. Payments and Recurring Payments

When you make a payment to Asaas Foundation, we process the information necessary to register and document the payment.

If you choose a recurring payment, such as a membership fee or recurring donation, your information will also be processed to complete future payments at the selected interval.

You can change or stop a recurring payment directly through the relevant payment solution. Once a recurring payment has been stopped, no further amount will be charged from the next payment date.

6. Donations

Donations to Asaas Foundation are voluntary and are made without a direct service or other consideration in return.

If you have donated the wrong amount or made a donation by mistake, you may contact us at contact@asaasfoundation.com within 14 days. We will then assess your request and refund the amount if the relevant conditions are met.

Asaas Foundation is currently not approved under Section 8 A of the Danish Tax Assessment Act. Donations therefore do not currently qualify for a tax deduction.

7. Courses and Events

When you register for a course or event, we use your information to register your participation, process the payment and send you a confirmation along with relevant practical information.

If a course or event is cancelled, we may use your information to contact you and refund the relevant amount.

If an event is moved to a new date, we may use your information to inform you about the new date and handle your choice to either attend on the new date or receive a refund.

8. Who Do We Share Your Personal Data With?

We only share your personal data when necessary for the purposes described in this Privacy Policy or when required by law.

This may include:

• Payment providers that process payments and recurring payments.
• Accounting and bookkeeping providers.
• Technical providers that assist with the operation of our website and systems.
• Public authorities where we are legally required to do so.

Where we use data processors, we enter into data processing agreements where required and require appropriate security and confidentiality.

9. Transfers Outside the EU/EEA

We aim to ensure that your personal data is processed within the European Union or European Economic Area.

If a provider processes personal data outside the EU/EEA, we ensure that the processing takes place in accordance with applicable data protection rules and on the basis of a lawful transfer mechanism.

This may include the European Commission’s Standard Contractual Clauses or another approved transfer mechanism.

10. How Long Do We Keep Your Personal Data?

We keep your personal data for as long as necessary for the purpose for which it was collected or for as long as we are required to do so by law.

Information included in accounting records is retained for the period required under applicable bookkeeping legislation. Accounting records are generally retained for five years from the end of the financial year to which the records relate.

Other information is deleted or anonymised when it is no longer necessary, unless we have another lawful reason to retain it, for example to establish, exercise or defend a legal claim.

11. Your Rights

Subject to the limitations provided by applicable law, you have the following rights under data protection legislation:

• The right to request access to the personal data we process about you.
• The right to have inaccurate or incomplete information corrected.
• The right to have your personal data deleted when the conditions are met.
• The right to restrict processing in certain circumstances.
• The right to object to certain types of processing.
• The right to data portability where the conditions are met.
• The right to withdraw consent where processing is based on consent.

You can exercise your rights by contacting us at contact@asaasfoundation.com .

We may ask you to provide sufficient identification before processing your request. This is done to ensure that personal data is not disclosed to the wrong person.

12. Complaints to the Danish Data Protection Agency

If you are dissatisfied with the way we process your personal data, you are welcome to contact us first so that we can try to resolve the issue.

You also have the right to lodge a complaint with the Danish Data Protection Agency:

13. Data Security

Asaas Foundation implements appropriate technical and organisational security measures to protect your personal data against accidental or unlawful loss, destruction, alteration, unauthorised disclosure or unauthorised access.

Access to personal data is limited to people and providers who have a legitimate need to access the information.

14. Cookies and Technical Information

Our website may use cookies and similar technologies to ensure the functionality of the website, improve the user experience and, where you have given consent, analyse website traffic or measure the effectiveness of marketing activities.

Information about specific cookies, their purposes, storage periods and your available choices is provided in our Cookie Policy and through any cookie consent banner displayed on the website.

15. Automated Decision-Making

Asaas Foundation does not use automated decision-making or profiling that produces legal effects or similarly significant effects concerning you.

16. Is It Mandatory to Provide Your Information?

The information necessary to process a registration, payment, donation or membership must be provided if we are to deliver the relevant service or administer the relationship.

If you do not provide the necessary information, we may not be able to process your registration, payment, donation or membership.

17. Changes to This Privacy Policy

Asaas Foundation may update this Privacy Policy when necessary due to changes in our processing activities, systems or applicable legislation.

The latest version will always be available on